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FREQUENTLY ASKED QUESTIONS


Do you need to be a member to book?
Non-members are welcome to book rooms at the VRC. Members do receive a discount on room rentals.

How do I confirm my booking?
A non-refundable deposit and a signed contract are required to secure the venue and catering. The full payment is due two weeks prior to the event.

What is the cancellation policy?
Any group cancelling within six weeks of the booking will be charged the full room rental and bar 
minimum. The deposit in non-refundable.

What is included in the cost of the room rental?
- Exclusive use of the room and adjoining deck/patio
- Use of the Microphone system
- Tables, chairs and their set-up
- Regular cleaning services before and after the booking

What size are your tables?
Round Guest Tables – 60” (Seat 8-10 people)
Banquet Tables – 8’ x 30”, 6’ x 30”, 4’ x 30”
High Top Cocktail Tables – 30” Round, 42” High

What are the room capacities?
Due to fire regulations, the maximum capacity in the Carver Room or Trophy Lounge is 65 people. The maximum capacity in the Harbour Room is 185 and the maximum when booking both the Harbour Room and Trophy Lounge is 250.

What time do I get access to the room?
Weekend rentals begin at noon, weekday rentals start at 8:30 a.m., and weekday evening rentals begin at 5:00 p.m. Earlier access may be provided based on availability.

Who provides your catering services?
The VRC is proud to offer packages for all events. All equipment and rentals needed for your food service including linen, plates, cutlery, etc. will be included in your package.

Do you have any AV Equipment and, if so, what are the rental fees?
LCD Projector & Screen – $275.00
Screen only – $75.00
Flip Chart – $30.00

How does the bar work?
The VRC is fully licensed and runs a full service bar. Bar Service is available until 1:00 a.m. (12:00 a.m. on Sundays & holidays). The average bar price is $6.75 for local beer, wine, cider and highballs plus liquor taxes and gratuities.

Host Bar
Clients choosing to cover the cost of beverages for their guests can request a Host Bar. When doing so, the client can choose the items available for the evening. A running tab will be maintained throughout the event and an invoice will be sent to the client the following business day. The invoice will have a breakdown of all beverages purchased. All host tabs are subject to applicable taxes and a 15% service charge.

Cash Bar
Guests may purchase any beverages from the full service bar. We accept credit cards, debit and cash. All sales will count towards the cost for bar staff.

Drink Tickets
The client will pre-determine which drinks apply (e.g. beer, wine, ciders and highballs) and will be responsible for distributing tickets. The bartender will record each drink ticket on a host tab.  Invoicing will be done the same way as a Host Tab.

Is there a cost for bar staff?
The cost for bar staff in the Trophy Lounge or Carver Room is $300 Sunday to Thursday and $400 Friday or Saturday. The cost for bar staff in the Harbour Room’s is $500 Sunday to Thursday or $1,000 on Friday or Saturday.  If the rate is met with your bar sales there is no cost for the bar staff. If the rate is not met, the difference will be charged to the rental group.

May I bring in my own alcohol?
The VRC is a fully licensed facility and as such we provide all beverage service. No alcohol is permitted on site that has not been purchased through the VRC.

Do you charge a corkage fee?
If you would like to serve wine that is not on our regular menu, we can order items through BC Liquor.  We charge $30.00 per bottle corkage fee, the cost of the wine plus applicable taxes and 15% service charge.  Orders must be placed two weeks prior to the booking. Guests are not able to bring the wine in themselves.

Are minors permitted on site?
Minors are only permitted on the premises while food is being served.

Is there parking available?
Pay parking is in effect throughout the park. Spaces are available on the street immediately outside the VRC, or in the lower parking lot on the north side of Stanley Park Drive During the summer months (April 1st - September 30th) the cost is $3.00 per hour or $11.00 per day, in effect from 6:00 a.m. - 11:00 p.m. During the winter months (October 1 - March 31) the cost is $2.00 per hour, or $5.00 per day, in effect from 7:00 a.m.-6:00 p.m. Click here to view a map of the parking areas near the Clubhouse. The VRC parking lot is reserved for member use only, and is a tow-away zone for all non-members, including guests. The VRC has a large loading zone for all suppliers/caterers to utilize as needed.

May I do my own decorating?
You are welcome to do your own decoration in accordance with our decorating regulations.  Absolutely NO nails, tacks, staples or tape are to be used on the walls or ceilings for any purpose.  Hooks are situated around the top edge of the walls for your convenience. All decorations must be approved by the event manager prior to installation and must be removed immediately after the event.

How much are the SOCAN fees?
For events that include dancing and/or entertainment, the charge is $43.19 in the Trophy Lounge  and Carver Room and $62.13 in the Harbour Room. If the music is being used for background  purposes only, the charge is $21.59 in the Trophy Lounge or Carver Room and $31.04 in the Harbour Room.

What are SOCAN fees?
SOCAN (Society of Composers, Authors and Music Publishers of Canada) requires that the users ofmusic obtain a SOCAN licence to perform, or authorize others to perform, copyright music in public. To ensure that the appropriate licence is in place, the policy of the Vancouver Rowing Clubis to collect and remit the required licence fee to SOCAN. Please note that the use of copyrightmusic without a valid SOCAN licence may lead to a legal action for copyright infringement underthe Copyright Act of Canada in accordance with SOCAN Tariff No. 8.